User Agreement
Please read the text below before accepting the user agreement.
Important information
In accordance with Swedish Value Added Tax (VAT) requirements all delegates from Sweden and private persons has to pay Swedish VAT 25% on the registration fee and social events. The VAT for hotel is 12%.
Cancellation of registration and social events
Until 30 April 2018, cancellation is possible and you will be refunded 50% of the conference fee and less a administrative cost of SEK 500. We regret that no refunds can be made for cancellations received after 1 May 2018. If you cannot attend the conference, your registration is transferable to another member of your organisation, an administrative cost of SEK 250 will be charged. All changes should be done in written form to: ecndt2018@meetx.se
If the wrong VAT number is stated in the registration form a changing fee of SEK 250 will be charged and you will also be charged the VAT amount (25%). This mistake could also incur a penalty from the Swedish tax office for false information.
Changing fees applicable for registration and invoices
Improper dejected billing address is charged SEK 250 excluding VAT for readdressing and retransmission of invoice.
Delayed payment fee is SEK 60 including VAT as a reminder fee.
Cancellation of hotel/accommodation
Please notify your cancellation by e-mail to: ecndt2018@meetx.se
Until 8 weeks before arrival – free cancellation minus an administrative fee of SEK 250.
From 8 to 6 weeks before arrival - 50% of the total cost of the reservation will be charged if cancelled.
From 6 to 4 weeks before arrival - 80% of the total cost of the reservation will be charged if cancelled.
We regret that no cancellation within 4 weeks before arrival will be refunded.
Please note that change of arrival/departure dates within above deadline is to be counted as cancellation. Changes and/or cancellations has to be made directly to Sweden MEETX AB and not to the hotel. It is possible to transfer your booking to another person minus an administrative fee of SEK 250.
Payment
All payments should be made in Swedish Krona (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.
Payment can be made by the following methods:
Credit card – Visa, MasterCard or American Express. Please note that all credit card payments are made through secure and encrypted online payment gateway, and will be listed as a transaction with Sweden Meetx AB on your credit card statement.
Invoice – Only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoice should be paid within 30 days. Invoice will be sent by email.
IMPORTANT:
The invoice will be sent to the stated email address as you enter in below fields.
The email/invoice sender will be marked as "Din faktura från Arvato Sweden Meetx". If you don´t recive the email with the attached invoice/pdf within a week please carefully check you junk-mail.
Administration
The conference is administered by Sweden MEETX.
For questions regarding your reservation, please contact Sweden MEETX on e-mail: ecndt2018@meetx.se
Sweden MEETX
Email: ecndt2018@meetx.se
Phone: +46-31-708 86 90
All prices are quoted in SEK and excluding VAT.