Please read the cancellation policy and privacy statement below before accepting the terms of user agreement.
Our privacy statement
We are committed to protecting your privacy. The information we ask for in the registration is the information we need to properly arrange the meeting, logistics, login, payments etc. We will provide relevant information with our partners (travel agency / hotel / venue and industry) with the same purpose. Neither we nor our partners will share any information with third parties. We may keep your name and email address for future events, but you are always free to reject any invitations. We can not register your information without your approval. By confirming our cancellation policy and then clicking the "I accept the user agreement" button in our forms, you agree that we store your information for the above purposes.
Important information
In accordance with Swedish Value Added Tax (VAT) requirements all delegates from Sweden and private persons has to pay Swedish VAT 25% on the registration fee and social events that are not included in the registration fee. The VAT for hotel is 12%.
We cannot guarantee any special dietary restrictions/allergies received after May 11, 2018.
When changing name on a delegate with a hotel booking, please notify Sweden MEETX directly by email if the change is maid after May 11, 2018. Sweden MEETX do not guarantee any name changes on hotel bookings if an email notification is not sent to MEETX for changes done after May 11, 2018.
Changing fees and cancellation of registration and social events
Cancellation (of the whole conference registration) is possible until April 27, 2018 and you will get full refund on the registration fee and conference dinner fee minus an administrative cost of 1000 SEK. We regret that no refunds can be made for cancellations received from April 27, 2018.
The full registration (incl. activities) can be transferred to another person of your organization to a cost of 250 SEK excl. VAT until the conference. You can also change the name yourself (free of charge) by clicking the "Click here to edit your registration"-link in your confirmation.
All cancellations or transfers must be made in writing to Sweden MEETX. Please contact Sweden MEETX in writing via icse2018@meetx.se.
Note: There are no discounts if you do not register for the welcome reception or banquet dinner.
If the wrong VAT number is stated in the registration form a changing fee of SEK 250 will be charged and you will also be charged the VAT amount (25%). This mistake could also incur a penalty from the Swedish tax office for false information.
Cancellation of hotel
When the reservation is confirmed, either written or verbally, until 8 weeks before arrival, no charge will be taken if reservation is cancelled
From 8 to 6 weeks before arrival - 50% of the total cost of the reservation will be charged.
From 6 to 4 weeks before arrival - 80% of the total cost of the reservation will be charged.
We regret that no cancellation within 4 weeks before arrival will be refunded.
Please note that change of arrival/departure dates within this deadline is to be counted as cancellation. Changes and/or cancellations has to be made directly to Sweden MEETX AB and not to the hotel.
Payment
The conference fee can be billed to the specified billing address or paid by card through our secure DIBS solution. Payment shall be received before the meeting begins.
All payments should be made in Swedish krona (kr/SEK). All bank transfer charges in connection with transferring fees are to be paid by the delegate. No personal, company or Euro-cheques will be accepted.
Sweden MEETX confirm and invoice including VAT. An additional fee of 49 SEK including VAT will be charged when paying by invoice. Invoice is only possible for Swedish companies/organisations with a valid Swedish VAT number (Org.nr). Invoice should be paid within 30 days.
Improper dejected billing address is charged 250 SEK for readdressing and retransmission of invoice.
Delayed payment fee is 60 SEK as a reminder fee.
Administration
The conference is administered by Sweden MEETX. For questions regarding your registration, please contact Sweden MEETX by e-mail: icse2018@meetx.se
Sweden MEETX
Mässans Gata 10
412 94 Göteborg
Sweden
Phone: +46-31-708 86 90
Below you'll find a summary of your bookings.