Terms of registration
All fees are stated excl. 25% VAT.
Payment
Payment by credit card (all delegates) or invoice (Swedish residents only). Approved cards are VISA and Mastercard. Please assure that your credit card is open for internet purchases. When your registration and payment is completed, you will receive a confirmation by e-mail.
Payment by invoice (only available for delegates from Sweden)
All purchases/registrations within the Swedish public sector are required by law to be electronically invoiced (e-invoicing) according to a European standard. Delegates from the Swedish public sector MUST choose E-invoice as distribution method if you choose to pay by invoice.
You must also state:
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Your name/the participant name
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Your organization (ex. Karolinska Institutet)
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your organization/VAT number (ex. 123456-1234)
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your e-invoicing address (Wan carrier and electronic address) (ex. PEPPOL, 0007:1234567890)
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your invoice reference according to the standards of your organization. (ex. ZZ123456)
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Your organization invoicing address, or public address.
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E-mail: Contact e-mail address for invoicing questions. (It can be your e-mail address, or to your dept administration etc)
If you are unsure regarding which invoice details you should enter, please ask you accounting department before you submit your registration.
Invoicing fee: SEK 64, regardless way of delivery. If you choose payment by invoice you agree to pay the invoicing fee.
In case of late payment: SEK 60 will be charged in reminder fee. Other requirements and penalty interest are added according to the Debt Collection Act and the Interest Act.
Change of invoicing address
If a new invoice has to be made due to an incorrectly stated invoicing address/reference or incorrectly chosen way of delivery, an administrative fee of SEK 400 excl. 25% VAT will be charged.
Contact regarding invoicing issues
congress.invoice.se@reedmackay.com
Cancellation
Cancellation of participation
All changes and cancellations must be made in writing to congress secretariat Reed & Mackay, congress.se@reedmackay.com.
If cancellation is made by March 15, 2024, a cancellation fee of SEK 500 will be charged. If your registration fee has already been paid, it will be credited with a deduction of SEK 500. If cancellation is made after March 15, 2024, no refund or reduction will be possible.
In the event that the congress is postponed due to circumstances outside of the organizers’ control, the above cancellation policy applies. Your registration fee would then be transferred to the new dates for the congress or to a digital conference.
The cancellation policy also applies to the conference dinner and the S.O.R.G. Satellite symposium.
Cancellation of accommodation
Notification of cancellation must be made by e-mail and sent to Congress secretariat Reed & Mackay. Cancellation of hotel reservation will be accepted until March 15, 2024. A cancellation fee of SEK 300/person will be charged. If cancellation is received later than March 15, or in case of no-show, full cost of the reservation will be charged, regardless of reason for cancellation.
Change of participant
If you cannot participate in the congress, you can transfer your registration to another person. The fee for the transfer is SEK 250 excl. VAT. Please contact Reed & Mackay, congress.se@reedmackay.com, if you want to transfer your registration.
Dietary restrictions
Only vegan/vegetarian food and allergies can be considered, no diets. Any dietary restrictions must be sent to the congress secretariat no later than 14 days prior to the congress.